Tuesday, November 1, 2011

Concerns Cloud Providers are Taking Seriously

by officePROhub.com on 11/01/2011 - 07:11 pm

Tags: Cloud Computing, Laptop, Tablet, Virtual Office

November 1, 2011 by Mandira Srivastava

These days cloud computing is a buzzing word among enterprise owners. It is considered as the next revolution in IT industry. It has become an increasingly attractive option for many small businesses as a convenient and cost-effective method for data storage and applications. It remains a good option for a company to migrate all of its data services to a cloud service and it is definitely going to get more popular in the future.
However, there are still a few threats to cloud computing due to the fact that it is still a relatively new technology and even some big companies like Amazon have recently experienced problems due to a cloud computing issue. The main problems that currently being faced by the cloud computing providers are:

• Outage: Yes, even cloud computing companies can have outages, as in the case of Amazon if the cloud service goes down or as what has happened to the Microsoft Office 365 a few times. Although the cloud service can be more reliable that having your own internal IT service, servers always a risk of outage. Many of the cloud providers today are also using backup systems so that they can switch over in the event of an outage. To maintain the 24/7 services that cloud computing offers, it is vital for the providers to implement a cross-cloud system to enable the users to gain access to their data in the event of an outage. If you are considering migrating to a cloud service for your business it is a good idea to check with the provider to ensure they have a backup system.

• Security: One of the main concerns that most business owners are worried about is security. Because your data will be stored in a remote location, you will have to log in to access it and this also makes the systems vulnerable to cyber attacks and data breaches. Again, this is something that is being taken seriously by the cloud providers and many of them are working to eradicate the problem by enforcing stricter security in terms of access. This is another good thing to consider when choosing a cloud provider. There is also a security concern when it comes to how your data is stored on the servers. If your data is stored along with the data of other companies on one server it may be possible for a hacker to gain access to all of the data just by hacking into the one server.

Cloud computing is becoming more and more popular these days and the technology is definitely here to stay. Because of this, all of the cloud service providers are striving to make it a more reliable and secure service for the future. The outage and security issues will be a top priority for all of the cloud computing providers.

Thursday, October 27, 2011

Treadmill desks may help get office workers moving

By Matthew Crowley
LAS VEGAS REVIEW-JOURNAL

Posted: Oct. 23, 2011 | 12:01 a.m.
Updated: Oct. 23, 2011 | 9:26 a.m.

Are you sitting down now? At your desk?

Maybe you shouldn't be.

Sion Lee isn't.

Lee, a 32-year-old graphic and Web designer in Las Vegas, has replaced his regular desk with a TrekDesk treadmill desk. Instead of sitting, he spends his days walking at about 2 mph, a pace that lets him talk on the phone without breathing hard and use his computer without falling off.

A growing body of research suggests that sitting for long periods, say an eight- or nine-hour workday, can contribute to health problems, even if you hit the gym before or after. For Lee, a treadmill desk is the right balance of work and play.

One observer sees merit in Lee's motion.

"Sitting is bad for you, no doubt about it," said Ray Squires, program director for the Mayo Clinic's cardiovascular health and rehabilitation center in Rochester, Minn. "The longer you are sedentary, the longer you sit, the greater your chances to develop cardiovascular disease, to die from any cause, to develop markers for diabetes."

DEATH BY SITTING?

Women who sit six hours a day during leisure time have a 40 percent higher rate of dying from all causes than do women who sit fewer than three hours, according to an American Cancer Society study reported in the American Journal of Epidemiology last year. For men in the same scenario, the sitters' death rate was 20 percent higher.

Another study reported last year in the Australian journal Circulation found that each hour adults spend daily watching television -- a famously sedentary pastime -- increases their all-causes death risk by 11 percent, cancer death risk by 9 percent and cardiovascular disease-related death risk by 18 percent. The research concluded that besides promoting exercise, future chronic disease prevention strategies could focus on reducing sitting time.

Marc Hamilton of the Pennington Biomedical Research Center told The New York Times earlier this year that sitting people's calorie-burning drops to about 1 calorie per minute and their bloodstream triglyceride levels plunge, causing a rise in LDL, or bad cholesterol.

Monica Lounsbery, professor and director of the physical activity policy research program in the University of Nevada, Las Vegas' department of kinesiology and nutrition sciences, said sitting has increased markedly in recent decades in four big life phases: work, leisure, transportation and household. In essence, she said, we've engineered the activity out of our lives.

Even if people go to the gym and exercise vigorously for an hour three times a week, too much sitting may undo those benefits, she said.

Squires said treadmill deskwork isn't meant as a substitute for the gym -- you still need more intense activity to raise your heart rate and burn fat. But it can improve general fitness and reduce stress. Standing beats sitting, Lounsbery said, and walking is better still.

Carl Foster, director of the University of Wisconsin, La Crosse's human performance laboratory, said the desks could help users burn perhaps 200 to 300 calories a day.

GROWING TREND

In the United States in 2010, 53.1 million people used treadmills and treadmill sales reached $1.1 billion, Mike May, spokesman of the Silver Spring, Md.-based Sporting Goods Manufacturers Association, said.

Steve Bordley, chief executive officer of Phoenix-based TrekDesk, doesn't sell treadmills -- he sells the desks, at about $480 delivered.

He said sales have tripled this year compared with last year. In 2010, he said, sales to Nevadans comprised 4 percent of sales, and this year sales in Nevada are up roughly 2 percent.

Grand Rapids, Mich.-based office furniture giant Steelcase has sold 3,000 of its Walkstation combination desk-treadmills, first introduced in 2007, said Maren Channer, the company's marketing manager for Healthcare and Fit Work. She said the company is on pace to double last year's sales of 1,000 machines. However, she said, Walkstations account for less than 1 percent of Steelcase's overall office furniture sales.

While growing in popularity, treadmill desks are still mainly in home offices. Bordley said about 80 percent of TrekDesks sell to individuals.

Size may be an issue for many companies. A TrekDesk, for example, is 6 feet long and about 3 feet deep -- hard to fit into tightly packed cube farm.

COST ONE FACTOR

Cost may be another deterrent. Lee, for example, said his TrekDesk and treadmill cost $1,000. A desk-treadmill combo sold by Fisher, Ind.-based TreadDesk sells for $2,500 to $2,700. Steelcase's Walkstations sell for about $4,400.

Liability is another barrier.

Lou Landini, president of Las Vegas-based insurer Landini Associates Ltd., said treadmill desks could land a company in the same coverage class as athletic clubs and might send workers' compensation premiums soaring.

"I'd really worry about the risk of injury," Landini said. "If you have an office setting, it's clerical. Usually the biggest thing you have to lift might be a box. You might get a paper cut or carpal tunnel (syndrome).

"If your insurance company found out you're adding these things, they'd certainly nix it," he added, "or they'd charge you so much you wouldn't want to pay."

The Mayo Clinic's Squires said businesses may want to balance the benefits of healthier workers against lower health insurance premiums, outweighing other costs.

"Corporations have figured out that improving wellness in general is cost-effective," Squires said. "It would be a surprise if in a few years we don't have data show the cost advantages of this."

Lounsbery and a team of UNLV researchers are planning to do that study, and will look for employers interested in buying equipment, recruiting experimental and control-group participants and paying data collection costs.

Meanwhile, there are users like Lee, who said his TrekDesk has preventive benefits. Lee said a family member developed leg blood clots from Factor V Leiden, an inherited genetic disorder that can cause irregular clotting. He learned he might be susceptible and that the disorder worsens if you sit. So, he set out to find a way to avoid sitting while he operated his humor and art website, notalwaysright.com.

"I remembered hearing about this, so I started Googling around," he said.

Lee got his TrekDesk in November 2009 and said he uses it at least three hours a day. In the first week he had mild discomfort in his legs, ankles, calves, thighs and buttocks. His body was working out the kinks, he said.

"Initially the challenge was just trying to walk straight; it's kind of easy to drift to the left or the right," he said. "But, after a week or so, you get used to it. Now I have no problem. I'm on it, but I don't even know I'm walking."

Lee said he spends up to three hours at a time on his treadmill and feels better. He said he recommends the idea to his friends. Lounsbery, too, has an office treadmill desk. She said she uses hers, bought in December, for hours at a time, like Lee. And, like Lee, she reports feeling better.

"I hate sitting," she said.

Sally Edwards, a triathlete and owner of Sacramento, Calif.-based training and education company Heart Zones USA, liked the idea of the treadmill desk. People are likelier to move more often if they can find engaging ways to move, she said.

But, she added, only people who use the treadmill desks regularly will benefit.

"Fifty percent of garage sales have some kind of exercise equipment in them,'' Edwards said. "You go to a few and you'll see elliptical trainers and ski climbers and stationary bikes. I wonder whether we'll see these after a while, too."

Gadget geekdom has usurped the cachet being active once had, Edwards said. And the treadmill desk may be just another gadget.

"I'm not sure if it wouldn't be better not to just walk away from your desk and go out and get some fresh air and sunlight on your body, or grab a friend so you could engage with someone, and walk around the block and unplug from all the electronics," she said. "We're so plugged in now, when are we ever free? This treadmill desk may be another way to not be free; you'd be tethered to the treadmill at your desk.

But, she said, "If people do it, it's better than nothing."

Friday, October 21, 2011

Mobile Worker Downtime Ends as Tablets, Smartphones Rise

by officePROhub.com on 10/10/2011 - 05:01 pm

Tags: Cloud Computing, Phones, Virtual Office

Downtime is essentially a thing of the past, thanks to the rise of mobile technologies. And business centers can play a role in helping mobile workers remain more productive while they are out of the office.

A quick review of the statistics demonstrates the opportunity. According to a recent iPass Mobile Workforce report, 91 percent of mobile workers use their personal downtime to check their smartphones. And nearly 30 percent of mobile workers check their smartphone every six to 12 minutes during downtime. (Yes, every six to 12 minutes.)

The report also found that 61 percent of mobile workers sleep with their smartphone—43 percent within arm’s reach. This intimate relationship with the smartphone has led to 38 percent of mobile workers waking up to check their smartphone during the night and 35 percent checking e-mail first thing in the morning—even before getting dressed or eating breakfast.

“Mobile employees are taking advantage of being connected 24/7 to help them be more productive at home and work—working an average of 240 hours more a year,” says Steven Wastie, senior vice president marketing and product management at iPass. “While for some this is not without relationship costs, the majority of mobile workers are highly responsive, and ready to be engaged outside of traditional office hours. Mobile technology helps their companies stay competitive in a fast-paced and challenging business environment.”

Here are some additional insights from the mobile worker survey:

  • 94 percent of mobile workers have a smartphone.
  • 41 percent of mobile workers have a tablet
  • 34 percent of mobile workers intend to purchase a tablet in the next six months
  • 87 percent of mobile workers that own tablets use their tablets for at least some work
  • 11 percent of mobile workers wake up every night to check e-mail


Here’s the deal: Mobile workers need to do more than check e-mail. They also need a quiet place to review, print and fax documents. They need to hold meetings and participate in video conferences. And, at times, they need to shut themselves away in a quiet office that’s equipped with modern technology.

Business centers have an opportunity to develop products, services—and marketing messages—for mobile workers actively looking for ways to be more productive with the mobile devices in their pockets and purses.

What could your business center to do cater to this growing market?  

Study: Half of U.S. Information Workers Split Time Between Office, Home and Remote Locations

by officePROhub.com on 10/10/2011 - 05:10 pm

Tags: Cloud Computing, Phones, Virtual Office

Half of U.S. information workers officially divide their workplace time between the traditional office, the home office, and other remote locations. So says a new report from market research firm Forrester Research. What does this mean for your business center?

Let’s first take a look at the findings, then we’ll apply it to the office business center industry at large. According to Forrester’s second quarter 2011 U.S. Workforce Technology And Engagement Online Survey, which questioned nearly 5,000 workers, shines a bight light on today’s increasingly mobile and distributed workforce.

For example, the report reveals that information workers are untethered from the office as they rise in rank. Fifty-three percent of individual workers are office-bound, but that number dips to 35 percent among managers and supervisors, and plummets to just 10 percent among directors and executives.

“Looking out five years, Forrester sees three technology ‘trains’ impacting the future of workforce productivity, innovation, and advocacy,” says Matt Brown, vice president and practice leader at Forrester Research. “All three of these trains have left the station: enterprise mobility, enterprise social, and cloud services for business.”

Here are some additional noteworthy findings from the survey:

BlackBerry still has the largest installed base of smartphones for work—but Android and Apple devices combined lead the workplace. While 42 percent of workers use RIM BlackBerry, IT departments are supporting more devices, and Apple and Android are starting to cut into RIM’s enterprise dominance: 26 percent of workers now use Android smartphones, and 22 percent use iPhones.

“We expect a tsunami of mobile user demand for access to portals, productivity tools, and back-end transactional and reporting systems as these devices make it into the hands of the broader workforce,” Brown sys.

Gen Y (age 18-31) is almost twice as likely as Baby Boomers (age 56-66) to use social tools—but adoption of Enterprise 2.0 technologies is still nascent. Only one in six Gen Y professionals uses social tools. Despite significant and ongoing investment in enterprise social technologies, their roughly seven-year lifespan within enterprises has yielded a maximum of 12 percent adoption within the overall workforce. This market has failed to displace traditional collaboration technologies like email as a preferred way to communicate at work, according to forester.

Finally, the use of tablets in the enterprise is exploding. Eleven percent of information workers are using tablets to do their jobs. “Despite a tablet market that’s barely a year old, this is astounding growth,” Brown says.

So what does this mean for your business center? You need to cater more to the mobile worker. With the proliferation of sophisticated mobile devices—and the proliferation of software to help you do more with those devices—traditional office space is not as necessary as it once was. Mobile workers need a landing spot with Wi-Fi and copy center functions. Business centers that can provide this safe haven for mobile workers will find a new revenue stream in the years ahead.

Australia Post upgrades its parcel operation

by officePROhub.com on 10/10/2011 - 09:24 pm

Tag: Parcel Delivery

 

AUSTRALIA Post is upgrading its parcel delivery service to cope with a surge of internet purchases, opening 24-hour parcel collection and flat-rate delivery for domestic shipping.

The postal carrier will trial extended hours for parcel pick-up at 100 post offices across the country from next year, while electronic parcel lockers also would be trialled to allow customers to collect deliveries at any time of the day or night.

"E-commerce is now the new core of our business," Australia Post chief executive Ahmed Fahour said.

Parcel deliveries by Australia Post increased by 10.9 per cent during the past year, including a 57 per cent increase in parcels sent from overseas, as online shoppers took advantage of the stronger Australian dollar to buy cheaply from offshore websites.

However, many shoppers were not at home to receive parcels and were unable to visit post offices during normal hours to pick them up, Mr Fahour said.While the new service would result in more parcels being picked up rather than delivered to households, Mr Fahour said the changes would not result in any job cuts. "This is about growing jobs and adding services," he said.

Australia Post is also introducing parcel tracking for international deliveries and self-serve machines at post offices for sending domestic parcels and paying bills.

Mr Fahour said the changes would not address the inefficiencies that the Productivity Commission has said make it uneconomic to collect GST and import duty on purchases made from websites overseas, which at present are tax-free for sales below $1000.

"The international gateways are a smaller part of our business . . . our business is focused on Australian retailers going online to support Australian consumers," he said.

In its submission to the Productivity Commission's inquiry into the future of the retail sector, Australia Post said it was losing money on the delivery of packages from overseas, as agreements with foreign postal services did not provide sufficient payment to cover their costs.

Mr Fahour said Australia Post would negotiate for higher payments from foreign postal services, but in the meantime was providing simpler shipping options to boost sales for domestic online retailers, on whose parcels it did make a profit.

"The more Australians buy from Australian retailers, the better off we are as a country and the better off we are at Australia Post," he said

Ricoh unveils space-saving A4 multi-functional printers for offices and workgroups

by officePROhub.com on 10/18/2011 - 06:05 am

Tags: Copiers, Printers

Oct 17, 2011 Amstelveen, The Netherlands – Ricoh Europe (Netherlands) B.V. today launched its first series of high-speed A4 black and white multi-functional printers – the Aficio SP 5200S/SP 5210SF/SP 5210SR. Compact and easy to operate, these 4-in-1 devices copy, print, scan and fax, offering high productivity to businesses.

“Busy offices need fast, affordable and versatile devices,” says Linda van der Graaf, Senior Product Manager at Ricoh Europe. “That’s why we designed the SP 5200S/SP 5210SF and SP 5210SR. With their compact footprint, our space-efficient and reliable A4 black and white multi-functional printers offer exceptional performance with low Total Cost of Ownership. Because they can be expanded by adding extra paper trays, they are an ideal investment for businesses requiring extra flexibility.”

The standard model offers 550-sheet capacity – ideal for the small office environment. Larger workgroups can extend the printers with three further paper trays to 2300-sheet capacity. The SP 5210SF also has a built-in fax as standard, while the SP 5210SR has an internal finishing feature, for making booklets.

Able to handle paper weights of 52-220gsm, these products offer print speeds of 45/50 pages per minute, colour scanning, paper and money-saving duplex printing, and consistently superb quality reproduction.

Copy, scan or fax functions can be used even when other jobs are being printed, and standard USB print connection makes printing quick and easy. Optional security tools keep data safe and prevent unauthorised printing. Another useful feature is full @Remote which provides real-time remote support for performance monitoring and diagnosis management.

As well as being Energy Star compliant, both printers have additional environmentally responsible features including duplex printing and all-in-one toners, resulting in less waste and lower energy consumption.

The SP 5200S/SP 5210SF/SP 5210SR are the latest additions to Ricoh’s advanced range of digital office equipment. Ricoh currently manufactures one of the most extensive line-ups of printers, copiers, faxes and multifunctional devices, as well as advanced software solutions.

Toshiba Unveils New Mobile Print Solution From Drivve

by officePROhub.com on 10/18/2011 - 06:12 am

Tags: Cloud Computing, Printers

Oct 17, 2011 IRVINE, Calif. – Toshiba America Business Solutions, Inc. (http://copiers.toshiba.com), today announced Drivve Print Mobility Manager—a driverless print solution for users of mobile devices such as smartphones, tablets, netbooks, and laptops that allows for greater business productivity and convenience. With no need for drivers, users can simply send their documents to print through the Mobility Manager by e-mail, uploading them to the Web or directly from their web-enabled mobile device using a Drivve Print app. Documents can be printed directly to a device or when integrated with virtually any pull printing solution routed to any device with the appropriate user credentials for secure release.

“We're proud to be able to add the Drivve Print solution to our portfolio,” said Joseph Contreras, director, Product and Solutions Marketing, Toshiba America Business Solutions, Inc. “Recent statistics show that more than 20 percent of information workers spend three hours a day using smartphones for work. Drivve Print provides the flexibility needed to conduct business and print anytime, anywhere without being tied to the office printer.”

Because security is a critical feature of any mobile printing solution Mobility Manager verifies user credentials before processing any print request, so users can submit documents from within or outside the company network or physical location with absolute peace of mind that they are secure. Mobility Manager also checks all documents for viruses and prevents unregistered users from accessing the system. This is imperative in the effort to avoid threats from e-mail spam.

Drivve Print Mobility Manager will be available through Toshiba Business Solutions offices as well as independent Toshiba dealers. For more information about Toshiba’s document delivery solutions, please visit http://copiers.toshiba.com/usa/software/document-delivery/index.html.>

About Drivve

Drivve is an innovative, award-winning developer of software solutions and services that streamline and improve document intensive business processes. Drivve helps its customers realize tangible costs savings by optimizing the entire document lifecycle, from image capture and processing, to document management and workflow, to print and output management and everything in between, including the re-purposing of business information and corporate know-how. Drivve is a market leader in the field of mobility solutions and Cloud-based services, delivered through a best-in-class user experience, based on excellence in design. With operations across North America and Europe, Drivve markets, sells and supports its products and services through a global network of distributors and resellers. For more information, please visit www.drivve.com.